Archive
The archive process first saves a backup copy of your data file and
then removes from the data file, all single actions and projects
completed on or before a specified archive date. An archive file is
created containing the archived single actions and projects.
The archive process is called from the File menu. You will need
to enter:
- the Archive Folder in which the archive file should be saved:
we recommend you use a different folder to that of your data file;
- the Archive Date: the last archived date (if any) is
displayed.
Press the Archive button to start the process. A message is displayed
when the process has finished, indicating how many actions and projects
were archived.
The following is a detailed description of the archiving process:
- First a backup copy of the current data file is made, named
{datafile-name}-{current-date}-{current-time}-backup.xml
(e.g. thinking-rock-20070514-205057123.backup.xml)
- A second copy of the current data file is made, named:
{datafile-name}-{archive-date}-{current-time}-archive.xml From this copy,
the process removes:
- all single actions with no Done date or Done Date after
the Archived Date;
- all unprocessed thoughts, Someday/Maybe Items and Reference
Items;
- all top level Projects and associated sub-projects and
actions where the Project's Done Date is null or
Project's Done Date after the Archived Date;
- all projects under the Future Tab;
- all projects under the Templates Tab.
- From the current data file, the application removes:
- single actions with Done Date on or before the Archived Date;
- all top Projects and associated sub-projects and actions where the
Project DoneDate is on or before the Archive Date.
Notes
- Projects and actions under the Future Projects and Template
Projects Tab are never archived;
- Contexts, Topics and Criteria values are saved in the archived
file;
- You can review archived data by opening the data file using
ThinkingRock.